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Instructional
Final Performance Assessment (FPA)
Self Help Page |
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Having an issue with the 2009
FPA Excel workbook file that was sent to you on
CD? Don't know exactly what to do next? This
Self Help web page was designed to help answer
some frequently asked questions.
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| A. How do I
get started? |
| 1. |
Save the Excel workbook file to your
workstation.
If you can't open the file saved to the
CD you received or it is corrupt, please
mail Marc Mora, HRIS Coordinator (marcbm@leeschools.net)
and a new file will be sent to you via
e-mail attachment.
The file can be saved to either your desktop
or documents. Please use the default file
name. Make a note of where it is being saved
so that you may relocate it.
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| 2. |
Navigating the file and accessing the FPA
forms
The Excel workbook file contains
multiple sheets that can be accessed by
clicking on the tabs at the bottom of the
table. Each tab is labeled with the names of
the teachers at your location. Each sheet
contains an individual Final Performance
Assessment form (FPA) for every teacher. You
will also find three (3) blank sheets titled
Blank1, Blank2 and Blank3 which can be used
to enter data for teachers that are missing
from the file.The buttons at the
top of each sheet will help you navigate
through file. You can also simply click on
the sheet tabs at the bottom of the table to
access a particular teacher's FPA. The
buttons use a Macro to run, if they do not
work you may need to set your Macro security
level. See the common issues section of this
page for directions on resetting this level.
Click
[here] to access the FPA file layout
page.
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| 3. |
Where did the teacher information on the
FPA form come from?
In order to save you, the user, time
and labor all of the FPA forms for your
location have been saved as individual
sheets in a single file. The demographic
information for each teacher has also been
pre-populated on the forms so you don't have
to enter it. Please feel free to make edits
to this information if you find it is
necessary. We kindly ask you preserve the
formatting and consistency of the data since
it will be eventually uploaded to a
database.
The information was derived from a Mainframe
Report provided to us by the IS Department.
The data was accurate as of late January
2009. The position that appears on the form
is the teacher's primary job as it appears
on the mainframe.
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B. Entering Data, Saving and Printing the
Form/ File |
| 1. |
I have the File saved, now what do I do?
Each school has unique process for
conducting assessments. You will need to
work with your Principal on this part but
ultimately a score for each Indicator on the
Assessment Form will need to be entered for
each teacher at your school. Who does this
and how it is done is up to the school.
Please be careful to enter scores in the
appropriate column on the form. A number (4)
should only be entered in the column titled
(O) for Outstanding. A number (3) should
only be entered in the column titled (H) for
High Performing, and so forth. A score
must be entered for each indicator on
every FPA form. Please review each form to
make sure there are no entry errors. The
Total score will auto tabulate. Please do
not attempt to override this score.
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| 2. |
Saving the File.
The file should be saved whenever an
edit to a form is performed. Click the "Save
All Forms" button or choose "Save" from the
file menu. Please verify the changes have
been saved properly.
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| 3. |
Printing the File
A signed hard copy of each teacher's
FPA form will need to be submitted to your
location's Personnel Specialist in
accordance with the assessment timeline
established by the Personnel Department. If
you have any questions regarding this
timeline or the assessment process , please
contact your assigned Personnel Specialist.
To print an FPA form simply open the
sheet you want to print and click the "Print
Form" button at the top of the table. If
this button does not work you can select
"Print" from the file menu.
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C. Sending the Electronic File to HR |
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An electronic copy of the Excel workbook
file will need to be sent to Human Resources
when the assessment process is complete.
Simply attach the file to an e-mail message
and send it to Marc Mora, HRIS Coordinator,
before June 1, 2009. You may also save the
file to CD and send it via District mail if
you wish.Please keep in mind that
you will still need to submit a signed hard
copy of each assessment form to your
Personnel Specialist in accordance to the
timeline and process established by the
Personnel Department.
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D. Frequently Asked Questions
(FAQ's) |
| 1. |
I can't open the file that is on the CD.
Help, what do I do?
It is possible the file is corrupt.
Please e-mail Marc Mora, HRIS Coordinator, (marcbm@leeschools.net)
and a new file will be sent to you via
e-mail. Save the file with the default name
to your workstation and work on it from this
location.
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| 2. |
The buttons don't work at the top of the
table. When I click "Print Form" nothing
happens or the "Save All" button doesn't
save the file. The buttons a the
top of the table are purely for convenience
and work using a Macro. If your Macro
security is set too high or you have
disabled Macros they probably will not work.
When you open the file you may receive a
notification that Macros are disabled or set
too high. Here is how to reset the Macros
Security.
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Open the Excel file
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Click on TOOLS on the
menu bar
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Choose MACROS from
the drop down menu
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Select SECURITY from
the side menu that appears (see
screenshot below)
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In the SECURITY box
that opens, click on the SECURITY
LEVEL tab
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Click on the radio
button next to LOW
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Click OK
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| 3. |
When you open the Excel workbook you may
be prompted with the following screen. You
will need to click on Enable Macros. |
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**You can always work around the issue
by utilizing the Excel program's "Print" and
"Save" selections that can be accessed
through the File Menu. (see below)
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| 4. |
The comments textbox on the FPA does not
allow me to enter more than a few lines of
text. What can I do to record more?
Each FPA is eventually scanned into
the teacher's WInOcular file. Keeping the
form to one (1) page helps reduce the
workload for our understaffed office and
helps maintain the integrity of the file
itself. If you need more commenting text
space you may want to consider attaching an
additional page. If you choose to do this,
please include the teacher's name and SS# on
the heading. Please do not staple the
additional sheet to the FPA.
If you would like to reset the
formatting of the Comments textbox to a
smaller font size in order to fit more text,
please e-mail Marc Mora, HRIS Coordinator (marcbm@leeschools.net)
for assistance.
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| 5. |
Help! I can't save the file back to the
CD. What do I do?
The file cannot be saved back
to the original CD-RW that you received. It
is rewritable but needs to be reformatted in
order to save anything else. Reformatting
will delete the original file.
Please save the FPA file to your
workstation (desktop or documents) with the
default name and simply attach the completed
Excel workbook to an e-mail message
addressed to Marc Mora, HRIS Coordinator (marcbm@leeschools.net)
before June 1, 2009.
You are more than welcome to send it
back on CD. Please use a new CD (not
the one the the original file arrived on).
Please send it via District mail to Human
Resources with an attention to: Marc Mora
before June 1, 2009.
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E. Still have a question or need
additional assistance? |
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Please e-mail Marc Mora, HRIS Coordinator
(marcbm@leeschools.net)
if you did not find the answer to your
question on this Self Help page.
Please be aware that Marc has been
reassigned to the Navigator Project
full-time and may not be able to respond to
phone messages in a timely manner. Every
effort will be made to respond to e-mail
messages by 11:59 pm on the day they were
received. Thanks for your patience.
If you need immediate assistance
please call the Human Resources switchboard
at 337-8197. |
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